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The most detailed guide to using Track Changes in Word

14 Tháng Mười Hai, 2021
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The most detailed guide to using Track Changes in Word
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Track Changes is a feature that helps record your edits in a Word document. This feature is especially useful for documents with multiple authors. In this article, we will learn how to use Track Changes in Word.

The most detailed guide to using Track Changes in Word

How to enable Track Changes

First, open the Word document you need to edit. To enable Track Changes, click Review >> Track Changes.

Select Track Changes

When Track Changes enabled, you’ll see the feature’s icon in bold as follows: Track Changes icon

Then you proceed to edit the document as usual. Changes will be formatted with red text, with a dash mark in the margin.

Also, if you delete some old text, that part will be crossed out. Thanks to that, you will not be confused with the new text.

If you delete part of old text, that part will be crossed out

You can click the vertical dash in the margin to temporarily hide the old section. Only the edited part remains. The color now also changes back to black as usual.

You can click the vertical dash in the margin to temporarily hide the old part

Agree/reject changes

If someone else uses Track Changes to make changes to your document, you may agree or reject the change. To do this, right-click on the changed text.

In the menu that appears, select “Accept” – Agree, or “Reject” – Reject.

Select “Accept” – Agree, or “Reject” – Reject

After pressing Accept, the new text will be replaced. On the contrary, if you choose Reject, the old text will be preserved and the new text will be lost.

If you want to Agree to all changes, open Review >> Accept >> Accept All Changes.

Select Accept All Changes

Similarly, if you want to reject all changes, open Review >> Reject >> Reject All Changes.

Select Reject All Changes

Change Track Changes settings

Track Changes has some settings of its own, which you can change to suit your workflow.

First, you click arrow button (expanded) in the Tracking.

Click the arrow button (expand) in the Tracking section

Now a Track Changes Options window will appear with the options displayed in the Show section. This is where you choose which elements you want to show or hide while using Track Changes.

For even more advanced settings, select Advanced Options.

Select Advanced Options

In the next dialog box, you can make advanced settings about the color and how to highlight the changes. Customize to your liking to get the best Track Changes interface.

Customize to your liking to get the best Track Changes interface

When you’re done, remember press OK to save changes.

Choose a Markup Style

When using Track Changes, you can change the Markup style to hide or show your changes on the text.

You click on the Markup section in the Tracking box so that the options appear. If you choose All Markup, all changes will be highlighted on the text.

Click on the Markup section in the Tracking box for the options to appear

If you choose No Markup, you will see that the document shows only the changed text, no stale text.

If you select No Markup, you will see that the document shows only the changed text, no old text

Simple Markup shows only the new text, and also marks the change with a vertical dash in the margin. Besides, Original show only the first text of the document.

Simple Markup only shows new text

You can also choose which Markup elements are shown by choosing Show Markup, and then selecting or deselecting:

  • Comments: Show comments
  • Insertions and Deletions: Show added and removed sections
  • Balloons: Show to the right
  • Specific people: Show editor

You can also choose which Markup elements are shown by choosing Show Markup

See the changes in another window

View changes in another window will create a changelist for you to easily capture what has been done.

You click on Reviewing Pane in the Tracking box, then select Reviewing Pane Vertical (View in portrait)… or Reviewing Pane Horizontal… (View in landscape format.

Click Reviewing Pane on the Tracking box

If you choose Reviewing Pane Vertical, a Revisions window will appear in the vertical margin of the document. Here you capture the specifics of the changes that have been made.

If Reviewing Pane Vertical is selected, a Revisions window will appear in the vertical margin of the document

The above article has guided you to use Track Changes to record revision logs on documents. Hope this feature will help you to have a more scientific and effective working method. Good luck!

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